promasterTOC.html

Contents

Welcome to ProMaster

Introduction

Logging On

Changing Your Password

Single Sign-On (Optional)

Using the Home Page

Menu Tabs

Transaction Count for... Section

Outstanding Transactions/Expenses Section

Broadcast Messages Section

Transaction Count for... Section

Managing Expenses

Searching for Expenses

Bar code Scanning (Optional)

Replying to a Queried Expense

Allowance Claims

Allowance - Daily Travel

Allowance - Car Travel

Managing Expense Types

Expenses Requiring Cost Breakdown

Expenses Requiring Further Details

Attaching Files

Managing Transactions

Fast Track Verification (Optional)

Configuration Settings

Searching for Transactions

Viewing Transactions

Viewing Details of a Transaction (Account Holders)

Viewing Details of a Transaction (Others)

Viewing Enhanced Data Transactions (Optional)

Verifying Transactions

Searching and Assigning GL Codes

Verifying Your Transactions

Verifying Transactions When a Matching Expense Exists

Verifying Transactions When No Matching Expense Exists

Verifying Enhanced Data Transactions (Optional)

Splitting Without Expense Breakdown

Splitting With Expense Breakdown

Cash Acquittals (Optional)

Gazettals (Optional)

Disputed Transactions (Optional)

Disputing Transactions

Cancelling a Disputed Transaction

Resolving a Disputed Transaction

Private and Part-Private Transactions (Optional)

Approving Transactions (Supervisor)

Approving Transactions

Approving Transactions with Bar-Coding (Optional)

Full Editing of Expenses (Optional)

Re-printing of Document Control Report (Optional)

Querying Transactions

Proxy Verification (Optional)

Fast Track Verification (Optional)

Fast Track Home Page

Bulk Updates

Fast Screens

View Transaction Details

Fast Verify Transaction

Normal Verify Transaction

Creating and Modifying Users

Viewing User Company Information

Assigning Admin Centres

Managing User Account Information

Setting Properties of Multiple Users

Viewing a Supervisor's Subordinates

Assigning Authority to Others

Assigning Security Access Rights

Re-setting User Passwords

Disabling User Access

Assigning Permitted GL Codes

User Attachments

Managing Accounts

Searching for Accounts

Viewing Account Information

Modifying Account Properties

Creating/Modifying Accounts

Deleting Accounts

Transferring Accounts

Issuing Replacement Cards

Managing Activities

Activity Log

Activity Schedule (Optional)

Import Rules

Standard Activities

Importing Transactions

Exporting Transactions

Sending Messages/E-mails

Processing Batched Reports

Importing GL Segments

Importing Currency Rates

Importing Statement Periods

Importing HR Data

Importing User Profile Data / Supervisors / Card Accounts

Transferring Multiple Card Accounts

Archiving Transactions

Housekeeping

Enterprise Warehouse (Optional)

Warehouse Data Transfer

Warehouse Import Currency Rates

Activity E-mail

Transaction Data

E-mail Maintenance

Listing the Generated E-mails

Changing E-mail Addresses

Correcting Invalid E-mails

Deleting E-mails

Batch Report Maintenance

Activity File Transfer

Directory Setup

Configuration Settings

Running Activities

Managing Reports

The ProMaster Reports

Archived GL Reconciliation Detail

Archived Transactions By User

Authority Assignment

Auto-Approved Transaction

Calendar Report

Card Statement

Cash Balance Overview

Cash Balance Reconciliation

Company Information

DCR Tracking

Expense Breakdown Detail / Summary

Expense Detail

Expense Status

Expense Type

FBT

GL Expense Assignment

GL Extract Batch (Detail/Summary)

GL Reconciliation Detail

GL Reconciliation Summary

Merchant Process Performance

Merchant Template

Merchant Type

Merchant Type Analysis

Merchant Usage by Merchant Group

Personal GL Codes

Multiple Transactions

Prohibited Merchant Usage

Reconciliation by Account Holder

Statement Cycle List

Statement File Import

Structured Enhanced Data

Transaction by Inactive Accounts

Transaction by User

Transaction Count Analysis

Transaction Types

Travel Plan Itinerary

Travel Plan Summary

Unprocessed Transactions

Unverified Transactions (Summary)

User Analysis

User Listing

User Listing Detail

User Transaction Review

VAT - Evidence (UK)

VAT - Not Evidence (UK)

Enterprise Reporting (Optional)

The Enterprise Reports

Managing Admin Centres

Creating Admin Centres

Modifying Admin Centres

Deleting Admin Centres

Managing Authorities

Selecting an Assigned Authority

Adding an Assigned Authority

Deleting an Assigned Authority

Setting Your Default Authority

Managing User Profile

Viewing Your User Profile

Forgotten Password

Changing Your Password

Maintaining Personal GL Codes

Creating a Personal GL Code

Modifying a Personal GL Code

Deleting a Personal GL Code

Employee Self Service (AH)

User Self-Registration

Employee Self-Service (EC)

User Self-Registration

Self-Service Settings

Managing Reference Data

Account Details

The Account Details tab

The Expense Types tab

Creating Expense Types

Modifying Expense Types

Deleting Expense Types

Assigning Expense Types

The Participant Types tab

Creating Participant Types

Modifying Participant Types

Deleting Participant Types

The Defined Windows tab

Creating Defined Windows

Modifying Detail Windows

Deleting Detail Windows

The Defined GL Alloc. tab

The Additional Windows Update tab (Optional)

Allowance Items

Allowance Items - Unit Rate

Creating Allowance Items - Unit Rate

Modifying Allowance Items - Unit Rate

Allowance Items - Daily Travel

Creating Allowance Items - Daily Travel

Modifying Allowance Items - Daily Travel

Allowance Items - Car Travel

Creating Allowance Items - Car Travel

Modifying Allowance Items - Car Travel

Deleting Allowance Items

Allowance Regions

Creating Allowance Regions

Modifying Allowance Regions

Deleting Allowance Regions

Regions

Creating Regions

Modifying Regions

Deleting Regions

Warehouse Setup (Optional)

Registering Programmes

Un-Registering Programmes

Currency Rates

Creating Currency Rates

Modifying Currency Rates

Deleting Currency Rates

Currency Types

Creating Currency Types

Modifying Currency Types

Deleting Currency Types

Tax Codes

Creating Merchant Templates

Modifying Merchant Templates

Deleting Merchant Templates

Duplicating Merchant Templates

Merchant Types

Creating Merchant Types

Modifying Merchant Types

Deleting Merchant Types

Setting Merchant Type Properties

Transaction Types

Creating Transaction Types

Modifying Transaction Types

Deleting Transaction Types

Statement Periods

Creating Statement Periods

Modifying Statement Periods

Deleting Statement Periods

Personal GL Codes

Creating Personal GL Codes

Modifying Personal GL Codes

Deleting Personal GL Codes

Copying/Assigning Personal GL Codes

System GL Codes

Creating System GL Codes

Modifying System GL Codes

Deleting System GL Codes

User Declarations

Standard Comment

Workflow Display

Authentication Fail Message

Dispute Fax Owner

Configuration Settings

The General -> General tab

The General -> Help tab

The Expense -> General tab

The Expense -> Dispute tab

The Expense -> Matching tab

The Expense -> Merchant tab

The Expense -> Procurement tab

The Expense -> Verify tab

The Document Control -> General tab

The Document Control -> Bar Coding tab

The Approval -> General tab

The Approval -> Supervisor tab

The Report -> Report Options tab

The Report -> Report Security tab

The Security -> General tab

The Security -> Password tab

The Security -> Self Service General tab

The Security -> New User Registration tab

The Implementation tab

Document Control

Language Translation (Optional)

Disallowed Passwords (Optional)

Transaction Masking (Optional)

Vendors

Searching for Vendor Items

Creating Vendor Items

Modifying Vendor Items

Deleting Vendor Items

Product Types

Creating Product Types

Modifying Product Types

Deleting Product Types

Assigning Product Types

RFQ Reasons

Creating RFQ Reasons

Modifying RFQ Reasons

Deleting RFQ Reasons

Creating Requests For Quotes

Draft RFQs

Editing Draft RFQs

Creating Vendor Orders

Draft Vendor Orders

Editing Draft Vendor Orders

Enabling Procurement

Script Log

Technical Support

Within Australia and New Zealand

Outside Australia and New Zealand